What Documents Does a Business Analyst Create?

Business analysts (or BAs) play an essential role in supporting successful business change initiatives. They help identify business issues through extensive investigation and gathering both technical and non-technical data, thus helping define business problems effectively.

Their duties involve analyzing company processes, recommending solutions and presenting findings at executive-level meetings. Being familiar with specific methodologies like Agile or Six Sigma can also prove advantageous.

Requirements Gathering

Requirement gathering is an integral component of business analyst work. Without it, projects could veer off course and fail, with clients not receiving what they expected out of the product they purchase – leading to wasted effort and costs that far outstrip budgeted estimates. There are various techniques for gathering requirements including interviewing clients/users directly; issuing surveys or questionnaires; conducting interactive workshops etc.

Business analysts are responsible for monitoring and documenting business processes and workflows to identify opportunities for process enhancement and develop requirements for technology teams. In order to effectively fulfill their duties, business analysts must understand and communicate clearly the goals and objectives of their stakeholders before translating these into functional specifications that technology teams use when designing solutions. They must also provide expertise and leadership for junior staff members. Qualified analysts should possess at least a bachelor’s degree in information technology or business with strong analytical, problem solving, and critical thinking abilities.


Business analysts play an essential role in organisational change management. Their main purpose is identifying and implementing solutions to their businesses’ issues; whether that be increasing sales, ramping up manufacturing capacity, or improving revenue streams. With their skills and expertise, these professionals help facilitate changes that help achieve business goals more easily.

Business analysts need to be capable of analysing documents, data and user surveys while using various software tools. A great business analyst must possess strong communication and critical thinking abilities so their ideas can be clearly communicated to other teams and stakeholders; often translating technical language into stakeholder language for easier comprehension. When managing change initiatives they often take on project manager duties coordinating business and IT team members together while overseeing timelines, budgets and priorities – this requires excellent planning, organizational and time management abilities from them.


Business analysts must produce numerous documents throughout a project’s life cycle for communication, reference and revision purposes. Below is a list of some of the more frequently used forms of documentation business analysts are expected to create on projects.

BAs collaborate with various departments and stakeholders to identify, document, and analyze business requirements. They then translate these needs into functional specifications for technology teams so they can design solutions that fulfill them.

Communicating effectively is key for Business Analysts (BAs) in keeping information accessible across teams – from project managers and developers, through to users. BAs must be able to clearly outline changes made and their impact, along with any associated value creation, in order to keep all team members on the same page and reduce rework and scope creep. Frequently they create project vision documents containing high level requirements of specific solutions.


Business analysts serve as bridges between advanced technology systems in an organization and individual departmental goals, assessing departmental needs and finding ways to streamline processes while communicating solutions that their colleagues can appreciate and comprehend.

Business analysts are responsible for not only assessing internal procedures but also for conducting market analyses and devising new strategies that can benefit their company. To do so effectively, they must be adept at turning complex data sets into actionable plans which will benefit all aspects of business operations.

Business analyst roles vary, yet all focus on finding ways to optimize businesses using technologies to enhance processes and products more efficiently. With our increasingly data-driven world, this type of work has become an increasing necessity. If you want more information on becoming a business analyst or explore this path as a potential career choice, check out our complete Business Analysis Career Guide!

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